Security Office Administrator

Securitas is seeking an Administration Generalist to support daily office, scheduling, and security operations. In this role, you will coordinate guard schedules, update incident and activity reports, maintain client and employee records, and process basic billing and purchasing requests. You will assist managers with compliance documentation, training records, and onboarding paperwork while handling phones, emails, and visitor inquiries. The ideal candidate is detail-oriented, organized, comfortable with MS Office, and able to prioritize tasks in a fast-paced, mission-driven security environment.

Responsibilities

• Coordinate personnel schedules and update shift changes for security staff
• Maintain accurate incident, activity, and compliance reports
• Manage client and employee files and administrative records
• Support billing, purchasing, and invoice processing tasks
• Answer phones, emails, and greet visitors professionally
• Assist with onboarding, training records, and HR-related paperwork
• Prepare and format documents, spreadsheets, and reports in MS Office
• Liaise with security supervisors and clients to relay information
• Ensure confidentiality and data accuracy in all documentation
• Support general office operations and special projects as needed

Required Skills

• Office administration
• Scheduling and coordination
• Records management
• Data entry
• Customer service
• Incident report processing
• Basic billing support
• Microsoft Word
• Microsoft Excel
• Email and calendar management