Executive Office Coordinator

The Executive Office Coordinator at The Arc of Carroll County provides high-level administrative support to the Executive Director and leadership team. This role manages complex calendars, prepares correspondence and reports, coordinates meetings and board activities, and maintains confidential records. The Coordinator ensures smooth daily operations of the executive office, supports project tracking and deadlines, and serves as a key liaison with staff, families, partners, and the community. This position is ideal for a detail-oriented professional who is mission-driven and committed to inclusive, person-centered services.

Responsibilities

• Provide high-level administrative support to the Executive Director and leadership team
• Manage complex calendars, scheduling, and meeting logistics
• Coordinate board and committee meetings, including materials, minutes, and follow-up
• Prepare and proofread correspondence, reports, and presentations
• Maintain organized, confidential records and files for the executive office
• Serve as a liaison between leadership, staff, families, and community partners
• Support special projects, tracking timelines, deliverables, and outcomes
• Handle travel arrangements and expense reports for executive leadership
• Monitor and prioritize incoming communications to the executive office
• Uphold the organization's person-centered, mission-driven values in daily interactions

Required Skills

• Executive calendar management
• Meeting and event coordination
• Board and committee support
• Minutes and documentation preparation
• Confidential records management
• Microsoft Office Suite
• Database or CRM management
• Written and verbal communication
• Travel and expense coordination
• Prioritization and time management