Executive Assistant

Marvin is seeking an experienced Executive Assistant to support senior leaders in our Manufacturing Administration & Clerical department. This role manages complex calendars, travel, and high volume email; prepares presentations, reports, and meeting materials; coordinates leadership meetings and events; and handles confidential information with discretion. The Executive Assistant will streamline administrative processes, help track key manufacturing and business priorities, and serve as a trusted liaison across teams. Ideal candidates are detail oriented, proactive, tech savvy, and committed to Marvin's people first, safety focused, and continuous improvement culture.

Responsibilities

• Provide executive-level administrative support to senior leaders
• Manage complex calendars, scheduling, and meeting logistics
• Coordinate domestic and occasional international travel and expenses
• Prepare presentations, reports, and meeting materials
• Monitor, prioritize, and draft responses for high-volume email
• Maintain and organize digital and physical files and records
• Coordinate leadership meetings, events, and follow-up actions
• Handle confidential information with discretion and professionalism
• Support tracking of key manufacturing and business priorities
• Identify and implement improvements to administrative processes

Required Skills

• Executive calendar management
• Travel planning and expense reporting
• Microsoft Outlook
• Microsoft Power
• Point
• Microsoft Excel
• Document preparation and editing
• Meeting and event coordination
• Confidential information management
• Project coordination
• Communication and correspondence management