Job Description
Our client, a global leader in professional services and consulting, is looking to hire an onsite Administrative Assistant in Rochester, NY.
As an Administrative Assistant, you will provide critical support to the project team, delivering front-line customer service, managing rapid same-day meeting and event logistics, resolving space conflicts, and preparing business correspondence and reports.
What You Will Be Doing
- Serve as the primary customer support contact for daily office needs, front desk reception, and first-line A/V equipment troubleshooting for meeting rooms
- Lead rapid, same-day event and meeting execution, coordinating closely with teams and external vendors while providing course-correcting directions in real time
- Managing reservations, proactively addressing room conflicts, and negotiating space needs among stakeholders
- Prepare and edit high-quality correspondence, reports, and presentations while maintaining electronic and physical filing systems and daily office upkeep
Required Skills & Experience
- 3-5 years of experience in an administrative support, office coordinator, or clerical support role
- Strong background providing customer care and administrative services in an active corporate office environment
- Front-line office tech and customer support, including practical A/V troubleshooting for meetings and presentations
Skills
- Basic financial background or general understanding of corporate accounting/financial terminology and documentation
- Prior experience coordinating with external vendors and catering teams for time-sensitive, high-profile corporate meetings
Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.