Office Manager

RoadSafe Traffic Systems, a national leader in traffic control and pavement marking for construction and infrastructure projects, is seeking an Office Manager to oversee daily operations in a fast-paced construction environment. This role manages office administration, scheduling, and documentation to support field crews and leadership. Responsibilities include coordinating job files, processing invoices and purchase orders, maintaining compliance and safety documentation, and supporting HR functions like timekeeping and onboarding paperwork. The ideal candidate is detail-oriented, highly organized, and comfortable working with construction teams and service-oriented operations.

Responsibilities

• Manage day-to-day office operations and administrative processes
• Oversee scheduling, job files, and coordination with field crews
• Maintain records, contracts, and compliance documentation
• Process purchase orders, invoices, and basic job cost tracking
• Support HR tasks such as onboarding paperwork and timekeeping
• Coordinate communication between office, customers, and vendors
• Track inventory of office and safety supplies; place orders as needed
• Prepare reports, spreadsheets, and presentations for management
• Ensure adherence to safety, quality, and company procedures
• Assist leadership with special projects and process improvements

Required Skills

• Office administration
• Construction industry familiarity
• Scheduling and coordination
• Records and document management
• Microsoft Office (Excel, Word, Outlook)
• Basic accounting and invoicing
• Timekeeping and payroll support
• Customer and vendor communication
• Safety and compliance awareness
• Data entry and database management