Executive Assistant

Sid Jacobson JCC seeks an Executive Assistant to provide high-level support to senior leadership in a dynamic, mission-driven community center. This role manages complex calendars, meetings, and correspondence; coordinates board and committee sessions; and prepares reports, presentations, and communications. The Executive Assistant liaises professionally with members, donors, and partners, supports cross-program projects, and maintains organized records and systems. Ideal candidates are detail-oriented, tech-savvy, and committed to inclusive, community-centered service in alignment with Jewish values.

Responsibilities

• Provide high-level administrative support to senior leadership, including calendar, email, and correspondence management
• Coordinate and prepare meetings, board sessions, and community events, including agendas, materials, and logistics
• Draft, proofread, and format reports, presentations, and communications for internal and external stakeholders
• Serve as a professional, confidential point of contact for donors, members, partners, and staff
• Support project tracking across fitness, education, and social service programs; monitor deadlines and deliverables
• Manage travel arrangements, expense reports, and basic budgeting and invoice processing
• Maintain organized digital and physical filing systems and ensure accurate record-keeping
• Assist with data entry and reporting in CRM or donor databases and other organizational systems
• Collaborate with program and development teams to support special projects and community initiatives
• Uphold the JCC's mission and values by providing warm, inclusive, and responsive support to all constituents

Required Skills

• Calendar and email management
• Meeting and event coordination
• Business writing and proofreading
• MS Office (Word, Excel, PowerPoint, Outlook)
• CRM or donor database use
• Document and records management
• Travel and expense coordination
• Basic budgeting and invoice processing
• Project coordination
• Professional communication and stakeholder management