Group Administrator

Johns Hopkins Applied Physics Laboratory (APL) seeks a Group Administrator to provide high-level administrative and operational support to a technical research team. In this role, you will coordinate calendars, meetings, and travel; manage documentation, reports, and purchasing; support proposal preparation and project logistics; and serve as a key communication hub for staff and stakeholders. You'll thrive in APL's collaborative, mission-driven environment, helping streamline operations so scientists and engineers can focus on advancing critical national security, space, and health innovations.

Responsibilities

• Provide comprehensive administrative support to a technical research group.
• Manage complex calendars, meetings, and events, including logistics and materials.
• Coordinate travel arrangements, reimbursements, and expense reporting.
• Support preparation, formatting, and tracking of reports, presentations, and proposals.
• Assist with purchasing, procurement, and invoice processing in lab/enterprise systems.
• Maintain organized records, documentation, and group communications.
• Track basic budgets, resources, and task status for group projects.
• Serve as a central point of contact for staff, visitors, and external partners.
• Help onboard new team members and maintain group processes and standards.
• Contribute to a collaborative, inclusive, and mission-focused team culture.

Required Skills

• Administrative coordination
• Calendar and meeting management
• Travel and expense management
• Document and records management
• Procurement and purchasing systems
• Project and proposal support
• Microsoft Office/365
• Communication and stakeholder coordination
• Basic budgeting and tracking
• Time and resource scheduling