Office Manager

Yellowstone Landscape, a leader in commercial landscaping and construction, is seeking an Office Manager to keep our busy construction branch running smoothly. In this role, you'll manage daily office operations, coordinate schedules and work orders, and support project documentation from setup through closeout. You'll handle timekeeping, vendor paperwork, purchasing, and job cost tracking while providing professional customer service to clients and field teams. This position is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, team-focused environment and wants to grow with a safety-first company.

Responsibilities

• Oversee daily operations of the construction office, including phones, correspondence, filing, and document control
• Coordinate schedules, work orders, and project documentation between field crews, supervisors, and clients
• Support job setup and closeout, tracking contracts, change orders, purchase orders, and invoices
• Maintain accurate records for payroll, timekeeping, equipment logs, and job cost tracking
• Order and track office and project-related supplies, ensuring vendors are set up and compliant
• Assist leaders with reports, meeting preparation, and safety and compliance documentation
• Greet visitors and provide professional customer service to clients, partners, and vendors
• Help implement company processes, safety procedures, and continuous improvement initiatives

Required Skills

• Office administration
• Construction or field service coordination
• Scheduling and calendar management
• Document control and record keeping
• Timekeeping and basic payroll support
• Basic accounting and invoicing
• Procurement and inventory tracking
• Customer service and client communication
• Microsoft Office or Google Workspace
• Job cost tracking or ERP/CRM systems