Budget & Administrative Specialist

Canon U.S.A. seeks a Budget & Administrative Associate Specialist to support budgeting, expense tracking, and administrative operations in our Melville, NY manufacturing-related functions. In this role, you will assist with forecasting, variance analysis, purchase orders, invoices, and financial reporting while maintaining accurate records and supporting month-end close. You will coordinate cross-functional administrative activities and help streamline processes. Join a culture of innovation and Kyosei, contributing to cutting-edge imaging technologies and continuous improvement.

Responsibilities

• Support budgeting and forecasting for manufacturing and corporate functions, preparing reports and variance analyses
• Monitor departmental expenses, ensuring accuracy, compliance with policies, and alignment with budget targets
• Process purchase orders, invoices, and expense reports, resolving discrepancies with vendors and internal teams
• Maintain financial and administrative records, databases, and documentation for audits and reporting
• Prepare dashboards and summaries for management, highlighting trends, risks, and cost-saving opportunities
• Coordinate cross-functional administrative activities, calendars, and meeting logistics for operations leaders
• Assist with month-end and quarter-end close tasks, including accruals and reconciliations
• Ensure adherence to internal controls, financial procedures, and corporate compliance standards
• Collaborate with finance, operations, and procurement teams to streamline processes and improve efficiency
• Support continuous improvement initiatives related to budgeting, reporting tools, and administrative workflows

Required Skills

• Budgeting and forecasting
• Financial reporting
• Variance analysis
• Accounts payable processing
• Purchase order management
• Expense tracking and reconciliation
• Advanced Excel and spreadsheets
• ERP/financial systems (e.g., SAP, Oracle)
• Data analysis and dashboards
• Documentation and record-keeping