Facilities Engineering Administrative Assistant - Hospitality

Marriott is seeking an Engineering Administrative Assistant to support the hotel's engineering and maintenance team. This role coordinates work orders, tracks preventive maintenance, maintains records, and assists with purchasing and vendor communication. You will manage schedules, data entry, and reporting to ensure timely completion of repairs and projects, while upholding safety and brand standards. Working closely with engineering leaders and other departments, you help keep facilities operating smoothly, support guest satisfaction, and contribute to a collaborative, people-first culture with growth opportunities in hospitality operations.

Responsibilities

• Support daily administrative functions for the engineering and maintenance team
• Log, assign, and track guest and internal work orders
• Maintain preventive maintenance schedules and records
• Prepare reports, spreadsheets, and documentation for engineering leadership
• Coordinate with vendors for quotes, service calls, and deliveries
• Assist with purchasing, invoices, and inventory tracking of parts and supplies
• Manage calendars, meetings, and communication for the engineering department
• Ensure documentation aligns with safety, brand, and regulatory standards
• Liaise with other hotel departments to support timely completion of engineering requests
• Uphold Marriott's people-first culture and service excellence in all interactions

Required Skills

• Office administration
• Calendar and schedule management
• Work order tracking
• Data entry and reporting
• Document management
• Vendor coordination
• Inventory tracking
• Customer service
• Microsoft Office
• Basic facilities or maintenance terminology