Administrative Assistant - Hospitality & Food Services

ARAMARK is seeking an organized Administrative Support Worker to assist our accommodation and food services operations. In this role, you will manage phones, email, and guest/employee inquiries, prepare and maintain reports, schedule meetings, and support site leadership with daily administrative tasks. You will handle data entry, filing, and document management, help coordinate staffing schedules, and process invoices and basic purchasing requests. Working closely with managers and frontline teams, you will ensure accurate records, timely communication, and smooth office operations that enhance service quality, safety, and client satisfaction.

Responsibilities

• Answer and route phone calls, emails, and visitor inquiries in a professional manner
• Provide day-to-day administrative support to site and department managers
• Prepare, update, and maintain reports, spreadsheets, and basic presentations
• Perform accurate data entry and maintain organized electronic and paper files
• Schedule and coordinate meetings, appointments, and room reservations
• Support staffing schedules, timekeeping reviews, and basic HR paperwork routing
• Assist with invoice processing, purchasing requests, and supply ordering
• Coordinate communication between management, frontline staff, and clients
• Maintain confidentiality of records and follow company policies and safety standards
• Identify and communicate opportunities to improve office and administrative processes

Required Skills

• Office administration
• Data entry
• Document management
• Customer service
• Scheduling and calendar management
• Microsoft Office or Google Workspace
• Basic bookkeeping/invoice processing
• Time management
• Written and verbal communication
• Attention to detail